autoSCRIBE™ Applications

autoSCRIBE™ can help large organisations like government departments to identify fleet rationalisation opportunities, reduce vehicle FBT costs, automate reportable FBT allocation, eliminate unauthorised vehicle usage and enable efficient sharing of departmental pool cars.

View the QFleet case study

Police and other Emergency services have traditionally relied on paper logbooks for operational or patrol recording purposes. This approach has several drawbacks; it reduces productivity by forcing officers to spend time either during or after their shifts recording the relevant events; it reduces accountability by either selective or inadvertent failure to properly record these events; and it adds to administrative complexity by forcing a manual approach to the data gathering and analysis process.

For these reasons, several Police and Emergency services in Australia and overseas are interested in the autoSCRIBE™ system to assist with fleet rationalisation, cost reduction, efficiency and staff accountability opportunities. The installation of autoSCRIBE™ units into these vehicles captures five main benefits:

• Information from autoSCRIBE™ units will identify target vehicles for rationalisation, increasing capital and expense budget efficiency.
• Patrol staff productivity will increase by up to12.5% due to ‘in vehicle’ electronic voice patrol logging.
• Patrol staff activity records will be more accurate due to real time information capture and automatic date, time and odometer stamping. These records will be stored in an electronic database to allow immediate searches. This improves the veracity of these records as evidence in Court.
• Administration and allocation of reportable FBT for pool cars will be electronically automated to save processing time, costs and inconvenience.
• In Australia, tax savings will be generated for the segment of the fleet that currently uses the Statutory Method for calculating FBT liability.

View the New South Wales Police case study

Companies which employ mobile staff such as service technicians face the challenge of ensuring that they can accurately track both employee productivity and accountability. Job costings, compliance reporting, quality assurance and service reporting, and correct invoicing are made more difficult if reliance is made on paper-based records. autoSCRIBE™ real-time accountability proves that employees are at work, have undertaken safety checks and have completed the job to standard. autoSCRIBE™ can track job costs and enable better logistics and management decisions.

Organisations which operate complex equipment like mobile cranes, elevated work platforms, underground mining machines and the like have a need to ensure that site specific risk assessments are completed in accordance with Occupational Health and Safety compliance guidelines. In many cases these questionnaires, which are supposed to be completed prior to beginning each job, are either ignored, partially completed, or only finished after the event when a supervisor demands to see the paperwork. Should an accident occur organisations (and individual managers under the guise of vicarious liability) are increasingly liable for the actions of their employees, unless they can demonstrate a 'culture of safety', and demonstrate that they have taken appropriate steps to minimise any potential hazards in the work environment.

autoSCRIBE™ units can be adapted for exactly this purpose. They can be wired into any piece of equipment, such as mobile cranes or forklifts, in such a way that before the equipment can be used, the operator has to answer a number of questions or provide information about any relevant safety parameters. This is all done by voice recording, and has to be done in real time, and completely, before the equipment can be used. The data gathered in this way is stored and can be downloaded in the normal manner.

Feedback from OH&S professionals is that a proactive approach to the challenge of ensuring workplace safety has a significant positive impact in terms of reducing the incidence of operator-caused industrial or workplace accidents. Darrell Blake, Workplace Safety Manager for Energex Ltd has stated: 'Intuitively, any intervention which requires and ensures that a person completes a risk/hazard assessment process prior to operating heavy equipment, or entering a confined work space for example, should lead to a more significant appreciation of workplace hazards, and the subsequent taking of appropriate steps to reduce the associated risk. If this in turn leads to fewer workplace accidents, injuries and fatalities, then everyone is better off. Should an accident occur notwithstanding the above, then issues of liability and negligence are more likely to be resolved than under the present circumstances'.